Manage Scheduled Tasks

For how scheduled tasks appear in the Today View and Schedule, see 4.12-Scheduled-Tasks and 4.01-The-Today-View.

Open the Schedule Dialog

From the context menu: Right-click the task. At the top of the menu you will see a row of labeled buttons: Today (sun), tomorrow and next week (each labeled with its weekday, for example Thu and Mon), and Date (calendar icon). Click Date to open the full schedule dialog. The tooltip shows "Schedule task" or "Reschedule" if the task is already scheduled, and the default keyboard shortcut S if one is set.

With the keyboard: Focus the task (click it or use the arrow keys), then press S (default shortcut for "Schedule task"). See 3.03-Keyboard-Shortcuts and 3.02-Settings-and-Preferences to change or confirm the key.

In the Planner: Right-click the card and click Date, or click the card to open its details and click Planned for. S works only on a card focused with Tab: after a click, the details panel has the focus instead.

Schedule a Task for a Specific Day

1. Open the schedule dialog (see above).
2. In the dialog, either click a date in the calendar or use the labelled quick-access buttons at the top (Today, Tomorrow, Next week, Next month) to set the date. The selected date is highlighted.
3. Click the Schedule button at the bottom. The task is due on that day with no specific time.

Schedule a Task with a Specific time

1. Open the schedule dialog.
2. Select the date in the calendar.
3. In the Time field (clock icon), enter a time in HH:MM (e.g. 09:00 for 9am or 21:00 for 9pm). You can use the time picker or type the value. To clear the time, click the X (close) icon on the right of the field.
4. Click Schedule. The task appears at that time on the Schedule view, and in the Planner it moves below that day's untimed tasks.

Drag a Task onto the Schedule Panel

On a wide window, click the Schedule button (clock icon) in the main header. A one-day timeline opens beside your task list; while it is empty it reads Drop tasks here to schedule them. Drag a task from the list onto a time to schedule it for that time. A task without an estimate gets a short default one. The button is only there while the Schedule is enabled under Settings → General → App Features. On a phone-sized window the panel opens from the panel menu in the bottom bar and covers the task list, so set the time in the schedule dialog instead.

Plan Several Tasks for a Day at Once

Use this to move a batch of tasks into the Planner, for example from a project's list or its backlog.

1. Select the tasks: Ctrl+click (Cmd+click on macOS) each one, or Ctrl+click the first and Shift+click the last to select the range.
2. Press S, or click Actions in the bar at the bottom of the list and choose Schedule task.
3. Pick the day and click Schedule.

Every selected task that is not done is moved to that day and shows up in that day's column in the Planner; a task that already has a time keeps it. The tasks stay in their project list or backlog. For more ways to select, see 2.03-Add-Tasks.

Quickly Schedule for Today, Tomorrow, or next Week (without Opening the dialog)

Right-click the task. At the top of the context menu, click one of the buttons:

• Today (sun icon) — schedules for today only; no time.
• Tomorrow — labeled with its weekday, for example Thu.
• Next week — first day of the next week according to your locale, labeled with its weekday, for example Mon.

The task is scheduled immediately and the menu closes. To pick any date or set a time, use Date to open the full dialog instead.

Set a Reminder for a Scheduled Task

1. Open the schedule dialog and set a Time for the task. The Remind at dropdown only appears when a time is set.
2. In Remind at, choose when you want to be reminded. Options in the app are: Never, when it starts, 5 minutes before it starts, 10 minutes before it starts, 15 minutes before it starts, 30 minutes before it starts, 1 hour before it starts, 1 day before it starts, 3 days before it starts, 1 week before it starts. The day and week options are not offered in a repeat configuration or for the default reminder setting; picked together with a repeat in the add task bar, they become 1 hour before it starts for the repeat.
3. Click Schedule.

When a task reminder dialog appears, choose an action such as snooze, unschedule, dismiss the reminder, add to today, start, or done. Clicking outside the dialog or pressing Escape just closes it: scheduled task reminders stay active and pop up again shortly until you act on them, while deadline reminders are cleared on close.

Remove Scheduling from a Task

From the context menu (if the task is already scheduled): Right-click the task. Next to Date there is a Clear button (event_busy icon). Click it to clear the due date and time.

From the schedule dialog: Open the schedule dialog for the task. If the task already has a due date or time, an Unschedule button (with alarm_off or event_busy icon) appears. Click Unschedule to remove the schedule. A notification confirms the removal with an Undo button that restores the task to its previous schedule, including the exact date, time, and reminder settings.

With the keyboard: Focus the task and press U (default shortcut for "Unschedule task"), if configured. See 3.03-Keyboard-Shortcuts.